Volunteer Opportunities

2024-2025 Volunteer Opportunities in PDF

2024-2025 Volunteer Opportunities Form

Volunteer Opportunities for the Partnership in Mission Program
In conjunction with our Partnership in Mission point system, there are many opportunities to become involved in school activities, get to know the faculty and staff, and form friendships with other families. The following outlines most of the volunteer opportunities available and the points awarded for those activities at STCS. Throughout the school year, and sometimes during the summer months, there may be other opportunities where the school will ask for your help. In those instances, the number of points to be awarded will be discussed at that time.

If you have questions or need additional information, please contact the School Office.

Partnership in Mission Program
The goal of the Partnership in Mission Program is to invite families to be active partners in advancing the mission and development objectives of STCS. It is important to understand that the cost to educate each child in a private school far exceeds the amount charged for tuition per child. In order to make up for that gap, the School must conduct fundraisers each year. We need many volunteers to make these events successful; therefore, each family is required to earn twenty (20) Partnership Points over the course of the school year. Ten (10) of the required points must be earned from the Fall Festival and the remaining ten (10) points earned from other volunteer activities at the school.

Important Notes:

• Family members, such as grandparents and older siblings, may volunteer and earn points for their family in many of these opportunities; however, they must have a current Safe Environment Certification and a background check on file with the School. There are some cases where points can only be earned as a family, but those cases will be clearly noted in the following descriptions of volunteer opportunities.
• While volunteering at a school event, volunteers cannot bring younger siblings or other children while working.
• For information on obtaining Safe Environment Certification, please contact the School Office.

VOLUNTEER DESCRIPTIONS

OUR STAP ORGANIZATION

The Saint Theresa Association of Parents (STAP) is the parent organization for STCS.  This organization provides parents, teachers, and School administration the opportunity to work together to supplement and enrich the education of our students.  It is also the School’s most important ally when it comes to achieving fundraising goals.  STAP does this by:

• Providing assistance to teachers and administration in the classroom and at various events.
• Holding fundraisers to supplement educational materials.
• Supporting School and family interaction.

STAP Officer Positions

STAP President (20 points)

The STAP President:

• Presides at all STAP meetings.
• Provides an agenda for all STAP meetings.
• Meets or communicates with School administration prior to each month’s STAP meeting for items to be included in the agenda.
• Sets the STAP calendar for the school year, in consultation with School administration.
• Works with School administration to fill all STAP officer positions and committee coordinator positions.
• Updates STAP bulletin board regularly.
• Provides STAP content for the STCS monthly newsletter.
• Attends Back to School Night, the Volunteer Welcome Breakfast, and the New Families’ Luncheon.
• Organizes, promotes, and runs the Volunteer Welcome Breakfast.
• Maintains the STAP President Binder for the current school year, which includes the following:
  • School calendar
  • Meeting notes
  • Meeting attendance
  • Volunteer sign-up sheets
  • Flyers
  • Previous meeting agendas
  • Important contact information

STAP Vice President/Treasurer (20 points)

The STAP Vice President/Treasurer:

• Attends all STAP meetings.
• Provides the list of meeting attendees to STAP President and School Office.
• Stands in for the STAP President when he or she is unavailable.
• Works with the STAP President on the meeting agendas, STAP calendar, newsletter, bulletin board, and filling officer and committee positions.
• Meets quarterly with the Business Manager for updates on fundraising money received/expensed.
• Works with the STAP President to organize, promote, and run the Volunteer Welcome Breakfast.
• Attends Back to School Night, the Volunteer Welcome Breakfast, and the New Families’ Luncheon.

STAP Secretary (20 points)

The STAP Secretary:

• Attends all STAP meetings.
• Takes notes at STAP meetings and prepares minutes for approval.
• Sends minutes to STAP President for review and approval.
• Provides digital copy of approved minutes to STAP President and School Administration, to be distributed to all STCS families.
• Supports STAP President and Vice President/Treasurer in needed areas.
• Works with the STAP President to organize, promote, and run the Volunteer Welcome Breakfast.
• Attends Back to School Night, the Volunteer Welcome Breakfast, and the New Families’ Luncheon.

STAP Coordinators and Volunteers

Room Parent Coordinator (10 points)

The Room Parent Coordinator:

• Attends all STAP meetings as needed and provides committee updates.
• Works with School Administration to make sure each homeroom has a room parent. This includes distributing parent interest forms at Back to School Night.
• Provides instructions at the beginning of the school year for expectations and communication procedures for all homeroom parents. The instructions and communication procedures will be provided by the STCS Administration. In general, the Room Parent Coordinator will provide communications to each Homeroom Parent to distribute to their individual class parents so that all communication throughout the school is uniform. This includes all communications throughout the school year.
• Coordinates the class art auction project for the Gala auction with the Art Teacher and each homeroom parent.
• Communicates with homeroom parents regarding needs and special events to support STCS.

Homeroom Parent (5 points). Each homeroom needs one volunteer who will coordinate the following activities for that class:

• Class art project for the Gala auction.
• Teacher Appreciation – work with the Teacher Appreciation Coordinator and the School Administration as a representative for the class.
• Miscellaneous activities as determined by the homeroom teacher.

Moms’ and Dads’ Club Coordinator (10 points)

The Moms’ and Dads’ Club Coordinator:

• Attends all STAP meetings and provide committee updates.
• Plans and organizes monthly social activities for its members in order to promote opportunities for parents to socialize and become better acquainted.

Moms’ and Dads’ Club Volunteer (1 point per hour) assists in club events as needed.

Service Projects Coordinator (10 points)

The Service Projects Coordinator:

• Attends all STAP meetings as needed and provides committee updates.
• Works with School administration to plan and coordinate school sponsored service projects in the Fall and Spring semesters.
• Acquires items needed for service projects.
• Creates flyers and parent communications to promote the projects.

Community Service Projects Volunteers are needed at various times throughout the year. PLEASE
NOTE: Points are not awarded for Community Service Projects.

The Ring-a-Coke Booth Coordinator:

• Organizes and manages the School sponsored Ring-A-Coke booth at the Parish Bazaar.
• Coordinates the donations of 2-liter soda bottles for the event.
• Works with School Administration to set-up the Sign-Up Genius to recruit volunteers to staff
  the booth.
• Ensures the set-up and take-down of the booth

Ring-a-Coke Volunteer (1 point per 1 hour time slot) – Volunteers are needed to cover each shift. The
volunteer positions for the Bazaar will be shared with families through Sign-Up Genius prior to the
event.

Teacher Appreciation Coordinator (10 points)

The Teacher Appreciation Coordinator:

• Attends all STAP meetings as needed and provides committee updates.
• Works with School administration to plan and coordinate Teacher Appreciation Week.
• Works with School administration to create the Sign-Up Genius for donations needed for Teacher Appreciation.
• Coordinates the set-up and clean-up of all Teacher Appreciation meals and activities.

Teacher Appreciation Volunteer (1 point per hour). Volunteers are needed to assist with set-up, clean-up, collecting food/beverage donations, and decorating.

Griffin Booster Club

Uniform Closet Coordinator (10 points)

The Uniform Closet Coordinator:

• Attends all STAP meetings as needed and provides committee updates.
• Works with School administration to plan and coordinate uniform drop-off and sale dates.
• Creates flyers and parent communication to promote the uniform drop-off and sale days.
• Opens the Uniform Closet one day a week

Uniform Closet Volunteer (1 point per 1 hour time slot). The Uniform Closet Volunteer will help organize and sell items and fill orders.

Concessions Coordinator (10 points)

The Concessions Coordinator:

•Attends all STAP meetings as needed and provides committee updates
•Works with the Events Coordinator to organize volunteers to staff concessions for all home games and tournaments as well as other school activities
•Takes inventory of various food items used in concessions
•Works with the Events Coordinator when items need to be ordered

•Works with School Store Coordinator to promote athletic items at home events

Concessions Volunteer (1 point per 1 hour time slot). The Concessions Volunteer will sell beverages and snacks during home games and tournaments.

School Store (10 points)

The School Store Coordinator:

•Attends all STAP meetings as needed and provides committee updates
•Works with the Events Coordinator to ensure store is stocked with inventory and order items as needed
•Responsible for pricing items as needed and getting items on the shelves
•Works with The Concessions Coordinator to promote items at home games
•Will open the School Store one day a week

School Store Volunteer (1 point per 1 hour time slot). The School Store Volunteer will help organize and sell items and fill orders.

Griffin Game Night Coordinator (10 points)

The Griffin Game Night Coordinator:

• Attends all STAP meetings as needed and provides committee updates.
• Works with the Events Coordinator to plan, organize, promote, and run the Griffin Games Nights held twice each school year.

Griffin Game Night Volunteer (1 point per 1 hour time slot) – The volunteer positions for Griffin Game Night will be sent through the School’s Sign-Up Genius site and shared with families prior to the event.

• Check In/Check Out – Works the check-in table to sign in students or sign out students at the end of the night.
• Set-up/Clean-up – Assists in the set-up and/or clean-up for the event.
• Supervise – Provides supervision for the students in the game/activity sections.
• Concessions – Set-up, clean-up, and sell snacks/drinks.

Spirit Dinners/Lunches Coordinator (10 points)

The Spirit Dinners/Lunches Coordinator:

• Attends all STAP meetings as needed and provides committee updates.
• Works with the Events Coordinator to organize and schedule at least four (4) spirit dinners and/or lunches-two (2) per semester. Ideally, these events are scheduled and approved at the beginning of the school year for the first semester, and at the beginning of the second semester for the last half of the school year.
• Coordinates events with various restaurants/organizations.
• Creates flyers and parent communications to promote the events.
• Follows up with all restaurants/organizations to obtain funds received at each event.

Square 1 Art Coordinator (10 points)

The Square 1 Art Coordinator:

• Attends all STAP meetings as needed and provides committee updates.
• Sends communications to STCS parents for the Square 1 Art project.
• Works with the Art Teacher and Events Coordinator to coordinate the project.
• Gathers and submits the student artwork to Square 1 Art.
• Communicates with families to explain and encourage participation in Square 1 Art.

ATHLETICS

Volunteer Head Coach for an Athletic Team (10 points)

The Head Coach for an Athletic Team:

• Maintains timely communication with the Athletic Director on all aspects of the team, e.g. practices, games, game results, problems.
• Sets up court or field for all practices.
• Runs all practices.
• Attends all team games and practices.
• Must meet the following requirements:
  • Submit an application to provide services through the Catholic Schools Office at archgh.org
    • Archgh.org > Schools > Employment > Click to Apply > Athletic/Activities > Find Saint Theresa Catholic School Sugar Land
  • Complete CMG Connect Safe Haven training
  • Criminal Background Clearance
  • License/Certification
  • Certificate of Insurance including Archdiocesan minimum requirements
  • Review and sign Confidentiality Agreement
  • Sign Memorandum of Understanding

Assistant Coach for an Athletic Team (10 points). Volunteers must sign-up to be an Assistant Coach.
The Assistant Coach is expected to:

• Assist the Head Coach at games and in running practices.
• Attend all team games and practices.
• Must meet the following requirements:
  • Submit an application to provide services through the Catholic Schools Office at archgh.org
    • Archgh.org > Schools > Employment > Click to Apply > Athletic/Activities > Find Saint Theresa Catholic School Sugar Land
  • Complete CMG Connect Safe Haven training
  • Criminal Background Clearance
  • License/Certification
  • Certificate of Insurance including Archdiocesan minimum requirements
  • Review and sign Confidentiality Agreement
  • Sign Memorandum of Understanding

FALL FESTIVAL

The Events Coordinator oversees all committees for the Fall Festival. PLEASE NOTE: All Families must earn ten (10) volunteer points from the festival, and we need a great deal of help at the beginning of the school year to get ready for the festival.

Raffle Ticket Sales (1 point per 2 books sold). All families will receive raffle tickets at Back to School Night. Each student is asked to sell ten (10) books to receive five (5) Partnership in Mission Points.

Festival Sponsor (1 point per $60 in sponsorship). Families will be awarded points for sponsorship of our Fall Festival. Families can earn one (1) point per $60 in sponsorship. Sponsors of the Fall Festival will receive recognition at all School fundraising events for the remainder of the school year.

Festival Beer Garden Coordinator (10 points)

The Festival Beer Garden Coordinator will work within a budget to plan and organize a committee to implement the following:

• Determine the inventory of items to be sold in the Beer Garden.
• Working with the Events Coordinator, purchase the needed inventory.
• Determine and secure signage for the Beer Garden.
• Manage the set-up and clean-up of the Beer Garden.

Festival Beer Garden Volunteer (1 point per hour): NOTE: MUST BE TABC CERTIFIED. The Festival hourly volunteer positions will be posted on our Sign-Up Genius site and shared with the families approximately one (1) month prior to the festival.

Festival Facilities Coordinator (10 points)

The Festival Facilities Coordinator will work within a budget to plan and organize a committee to implement the following:

• Set-up and clean-up of the Festival grounds.
• Determine electrical requirements and supplies needed for the Festival grounds.

Festival Facilities Volunteer (1 point per hour) Volunteers are needed to help with set-up and clean-up. The Festival hourly volunteer positions will be posted on our Sign-Up Genius site and shared with families approximately one (1) month prior to the festival.

Festival Games & Crafts Coordinator (10 points)

The Festival Games & Crafts Coordinator will work with the Events Coordinator to plan and organize
a committee to implement the following:

• Set-up all games and crafts at the Festival.
• Collection of tickets during the Festival and reporting of results to the Business Manager.
• Clean-up all games and crafts on day of festival.

Festival Games & Crafts Booth Volunteer (1 point per hour). Volunteers are needed on the day of the festival to run the games and assist with the crafts. The Festival hourly volunteer positions will be posted on our Sign-Up Genius site and shared with families approximately one (1) month prior to the Festival.

Miscellaneous Festival Volunteer

Miscellaneous Festival Volunteer (1 point per hour). Volunteers are needed to be runners, work the First Aid Booth, collect raffle tickets, etc. These positions will be posted on our Sign-Up Genius site and shared with the families approximately one (1) month prior to the Festival.

SPRING GALA

The Events Coordinator oversees all committees for the Spring Gala.

Gala Auction Donations Coordinator (10 points)

The Gala Auction Donations Coordinator will work with the Events Coordinator to plan, organize, and lead a committee for the following:

• Solicit donations by visiting area businesses, using mailers and phone requests.
• Pick up donations.
• Work with Room Parent Coordinator to plan class art auction project.
• Gather all action donations into auction packages.
• Ensure all silent auction donors receive recognition (banners, signs, etc.).
• Ensure all silent auction winning items are accounted for and distributed.

Gala Auction Donations Volunteers (1 point per 1 hour). Volunteers are needed to serve on the Gala Auction Donations Committee.

Gala Auction Donors – Families will be awarded points for a donation of a product or service to the silent auction. One (1) point per each $60 earned on the sale of that product or service will be awarded.

Gala Auction Ready Set Auction Coordinator (10 points)

The Gala Auction Ready Set Auction Coordinator will work with the Events Coordinator to plan and organize a committee for the following:

• Once all auction donations have been organized into packages, the committee members will take pictures of the packages and the package information into Ready Set Auction.
• Once all auction donations have been entered into Ready Set Auction, the committee members are responsible for printing all auction package display information from Ready Set Auction and setting up the package displays.

Gala Auction Ready Set Auction Volunteer (1 point per hour) – Volunteers are needed to serve on the Gala Auction Ready Set Auction Committee.

Gala Decorations Coordinator (10 points)

The Gala Decorations Coordinator will work with the Events Coordinator to:

• Assist in the planning and acquisition of Gala decorations.
• Supervise a committee of volunteers to set-up and clean-up Gala decorations.

Gala Decorations Volunteers (1 point per hour) Volunteers are needed to set up, clean up, and decorate for the Gala, as well as assist in the Gala auction.  The number of points to be earned in the various volunteer spots will be posted on our Sign-Up Genius site and shared with families approximately one (1) month prior to the Gala.

STUDENT ACTIVITIES

Fall House Field Tournament (5 points per day)

Chaperones are needed for this 2-day, overnight event for 6th-8th Grade students. This event is held
each year during the first semester.

Field Day Volunteer (1 point per 1 hour time slot)

Field Day is a day of Olympics-inspired field games that focus on friendship, competition, and self-control. Volunteer positions for Field Day will be posted on our Sign-Up Genius site and shared with families before the day of the event. Volunteers are needed to:

• Supervise and run the field games.
• Assist with set-up and clean-up.

Lunch Volunteer (1 point per hour)

Volunteers are needed each day for the following:

• Assist younger students as needed.
• Clean tables and chairs after each lunch period.

Mass Volunteer (1 point per Mass, per family)

Volunteers are needed during Mass to sit with the classes of the younger age groups to assist the teacher. Please Note: You will be asked to sit where help is needed most. We cannot guarantee that you will sit with your child or your child’s class. In addition, as per school policy, volunteers cannot bring siblings or other children will working.

Spring Middle School Retreat (5 points per day)

Chaperones are needed for this 2-day, overnight event for 6th-8th Grade students. This event is held
each year during the second semester.

OTHER VOLUNTEER OPPORTUNITIES

Attending STAP Meetings – 1 point (per family) for each meeting attended.

International Day Volunteer
Presenter (5 points) – At least one presenter is needed for each country to plan and present
information about the chosen theme, history, food, art, culture, etc.
Server (1 point per 1 hour time slot) – Several volunteers are needed to prepare and serve
food items representative of each country.
Set-Up/Clean-Up (1 point per 1 hour time slot) – Several volunteers are needed to set-up
and clean-up for this event.